Activities Planning

This page provides resources for planning of Pack Events and the Leader responsibility. Pack parents should assist the leader with the actual tasks.

Note: Many activities have their own stand alone page. This information is general planning and info:

Popcorn

Rocket Launch

Pine Wood Derby

Special Overnights

Clean Up Day

Campout

Blue and Gold

Training Plans

Parent Roles

Web Site

Spinners

Popcorn:

	Select a Leader in August.
	Attend kick-off meeting in early Sept.
	Using last year's invoice (as opposed to order), gauge this year's show and sell and place an order online.
	Get permission from Ferns and DPW (978 369 6156)
	Have Den Leaders get their scouts signed up for 1.5 - 2 hours slots for Ferns (Tigers, Wolves, Bears) and Dump (Webelos I and II)
	Distribute paper work at first Pack meeting including sign-up forms for coverage at Ferns/Dump
	Arrange for two people to pick up popcorn and deliver them to a designated storage location
	Attend a Pack Committee meeting prior to the Fundraiser
	Prepare a master list of pack coverage at Ferns/Dump. It is important to have as much continuity across these locations as schedules allow.
	Arrange for tables and flags, and for popcorn setup on sales date
	Have a change box available at each site. $40 in $5s and $50 in 1s. Assign a "keeper of change" parent to make change and a "banker" to hold bills at each location.
	Arrange storing of left over complete cases.
	Arrange return of complete cases
	Order Patches

Rocket Launch: See Detailed Rocket Launch

General Guidelines. Leader and Volunteers should also review the Rocket Launch page on this site for a complete explanation of this event.

	Select a Leader in early September
	Get Cons Com approval for Foss Farm usage
	Notify Farmer Duffy - in-case cows are still grazing or corn not cut
	Order rocket kits in Mid September
	Distribute kits at October Pack meeting
	Arrange for tables and launchers etc. for day of event
	Arrange for rocket "loaders" (3-4 people) to pack engines and fuses
	Actively manage parking

Pine Wood Derby: (See Detailed PWD Page)

Cub Master/Assistant are the MC's (Note It is best to have two MC's and or not have the Cub Master

Committee to arrange for location prior year (June)

Select a Leader in October

Order car kits and awards by November

Distribute kits at December pack meeting

Validate Location is still ok.

Create time keeping/heat keeping spreadsheets

Day One (Saturday - Practice Day)

	Arrange for track delivery and setup crew on day one (2-3 people)
	Arrange for weigh in and "engineering help for cars

Day Two (Sunday - Race Day)

	Arrange a: Race Administrator, 2 Judges, 2 time keepers, 1 weigh in person
	Arrange for flag ceremony
	Organize other volunteers and assist "transitions" of volunteers

Follow-up with district on 5 scouts that go to district level

Special Overnights (Museum of Science, Aquarium) etc.

	Begin planning for these 12-months ahead of time
	A member of the Committee should be in charge to provide continuity
	Be sure to have BALOO and Youth Protection trained adults and get more to do so for "next year"

Clean Up Day (Mosquito Trash Party)

Publish at March pack meeting

Alert Mosquito/team (Look in Mosquito for contact) of our location choice.

Arrange for water and trash bags and gloves if possible

Campout: (See Detailed Camping Page)

Begin Planning 4 months ahead

Get permits and arrange for Port-O-Potty

Arrange for at least 2 members of each den to have BALOO training -each year.

Tour permit well in advance.

Check with Boy Scout troop to see if it is ok to borrow some gear - may conflict with Troop event.

Have parents plan menus at May Pack meeting while cubs do camping event.

Review Camping Trip page on this website for examples from "last year"

Blue and Gold: See Detailed Blue and Gold Page

General Tasks:

Tasks are broken into Dens (See Blue and Gold Page)

Begin planning In February

Committee: Set budget at March Committee meeting

	Total decorating budget is generally $250.00 (or less) for Tigers and Wolfs tasks
	Food budget is based on # coming and may have a subsidy from pack budget in years the popcorn sales are good

Organizer Role: Assure Headcount is correct and Dens are“on-it”

Pack/Den Leaders: Execute the Ceremony including all awards and "next year's" handbooks etc.

Coordinator: Advanced ticket sales at March Pack meeting

Training Plans:

	New Leader
	Pack Leadership/Committee
	BALOO
	Youth Protection

Parent Roles: Do ANYTHING but be sure you do SOMETHING!, but if in doubt use these guidelines:

	Tigers ("Freshmen") - Focus on your den and participated in Pack Events. Lead with special knowledge. Audit a pack leadership role.
	Wolfs ("Sophomores") - Run a standard event, assist with operations at any event. Participate in pack leadership.
	Bears ("Juniors") - Run more complex events - continue to assist, introduce new events, take a pack leadership role.
	Webelos I ("Seniors") - Run most complex events - work with Bears on new events - automate "your" pack leadership role.
	Webelos II ("Masters") - Assist Tiger and other Dens get organized early - backup events, drive and apprentice pack leadership role you will be leaving

Web Site:

	August Update for year
	Update Yahoo Group calendar
	Monthly updates (event pictures etc.)
	Sept/Oct: Updates from Dens

Spinners:

	Arrange with Spinners to reserve tickets (when)
	Publish/Sell
	Receive tickets
	Distribute