This page provides resources for planning of Pack Events and the Leader responsibility.  Pack parents should assist the leader with the actual tasks.

 

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Note:  Many activities have their own stand alone page.  This information is general planning and info:
bulletPopcorn
bulletRocket Launch
bulletPine Wood Derby
bulletSpecial Overnights
bulletClean Up Day
bulletBlue and Gold
bulletTraining Plans
bulletParent Roles
bulletWeb Site
bulletSpinners
Popcorn:
bulletSelect a Leader in August.
bulletAttend kick-off meeting in early Sept.
bulletUsing last year's invoice (as opposed to order), gauge this year's show and sell and place an order online.
bulletGet permission from Ferns and DPW (978 369 6156)
bulletHave Den Leaders get their scouts signed up for 1.5 - 2 hours slots for Ferns (Tigers, Wolves, Bears) and Dump (Webelos I and II)
bulletDistribute paper work at first Pack meeting including sign-up forms for coverage at Ferns/Dump
bulletArrange for two people to pick up popcorn and deliver them to a designated storage location
bulletAttend a Pack Committee meeting prior to the Fundraiser
bulletPrepare a master list of pack coverage at Ferns/Dump. It is important to have as much continuity across these locations as schedules allow.
bulletArrange for tables and flags, and for popcorn setup on sales date
bulletHave a change box available at each site.  $40 in $5s and $50 in 1s.  Assign a "keeper of change" parent to make change and a "banker" to hold bills at each location.
bulletArrange storing of left over complete cases.
bulletArrange return of complete cases
bulletOrder Patches
 

 

Rocket Launch:  See Detailed Rocket Launch

General Guidelines.  Leader and Volunteers should also review the Rocket Launch page on this site for a complete explanation of this event.

bulletSelect a Leader in early September
bulletGet Cons Com approval for Foss Farm usage
bulletNotify Farmer Duffy - in-case cows are still grazing or corn not cut
bulletOrder rocket kits in Mid September
bulletDistribute kits at October Pack meeting
bulletArrange for tables and launchers etc. for day of event
bulletArrange for rocket "loaders"  (3-4 people) to pack engines and fuses
bulletActively manage parking

 

Pine Wood Derby:  (See Detailed PWD Page)
bulletCub Master/Assistant are the MC's (Note It is best to have two MC's and or not have the Cub Master
bulletCommittee to arrange for location prior year (June)
bulletSelect a Leader in October
bulletOrder car kits and awards by November
bulletDistribute kits at December pack meeting
bulletValidate Location is still ok.
bulletCreate time keeping/heat keeping spreadsheets
bulletDay One (Saturday - Practice Day)
bulletArrange for track delivery and setup crew on day one (2-3 people)
bulletArrange for weigh in and "engineering help for cars
bulletDay Two (Sunday - Race Day)
bulletArrange a: Race Administrator, 2 Judges, 2 time keepers, 1 weigh in person
bulletArrange for flag ceremony
bulletOrganize other volunteers and assist "transitions" of volunteers
bulletFollow-up with district on 5 scouts that go to district level

 

Special Overnights (Museum of Science, Aquarium) etc.
bulletBegin planning for these 12-months ahead of time
bulletA member of the Committee should be in charge to provide continuity
bulletBe sure to have BALOO and Youth Protection trained adults and get more to do so for "next year"

 

Clean Up Day (Mosquito Trash Party)
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Publish at March pack meeting

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Alert Mosquito/team (Look in Mosquito for contact) of our location choice.

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Arrange for water and trash bags and gloves if possible

 

Campout:  (See Detailed Camping Page)
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Begin Planning 4 months ahead

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Get permits and arrange for Port-O-Potty

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Arrange for at least 2 members of each den to have BALOO training -each year.

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Tour permit well in advance.

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Check with Boy Scout troop to see if it is ok to borrow some gear - may conflict with Troop event.

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Have parents plan menus at May Pack meeting while cubs do camping event.

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Review Camping Trip page on this website for examples from "last year"

 

Blue and Gold:  See Detailed Blue and Gold Page

General Tasks:

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Tasks are broken into Dens (See Blue and Gold Page)

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Begin planning In February

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Committee:  Set budget at March Committee meeting

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Total  decorating budget is generally $250.00 (or less) for Tigers and Wolfs tasks

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Food budget is based on # coming and may have a subsidy from pack budget in years the popcorn sales are good

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Organizer Role:   Assure Headcount is correct and Dens are“on-it”

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Pack/Den Leaders:  Execute the Ceremony including all awards and "next year's" handbooks etc.

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Coordinator:  Advanced ticket sales at March Pack meeting

 

Training Plans:

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New Leader

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Pack Leadership/Committee

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BALOO

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Youth Protection

Parent Roles:  Do ANYTHING but be sure you do SOMETHING!, but if in doubt use these guidelines:

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Tigers ("Freshmen") - Focus on your den and participated in Pack Events.  Lead with special knowledge.  Audit a pack leadership role.

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Wolfs ("Sophomores") - Run a standard event, assist with operations at any event.  Participate in pack leadership.

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Bears ("Juniors") - Run more complex events - continue to assist, introduce new events, take a pack leadership role.

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Webelos I ("Seniors") - Run most complex events - work with Bears on new events - automate "your" pack leadership role.

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Webelos II ("Masters") - Assist Tiger and other Dens get organized early - backup events, drive and apprentice pack leadership role you will be leaving

 

Web Site:
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August Update for year

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Update Yahoo Group calendar

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Monthly updates (event pictures etc.)

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Sept/Oct: Updates from Dens

Spinners:
bulletArrange with Spinners to reserve tickets (when)
bulletPublish/Sell
bulletReceive tickets
bulletDistribute